Proposal Template (Suggestion)

[Solus Hospes]

Proposal for GA Consensus

WHAT
Your Name:
GA Date:
What is your concern:
What is your solution:

WHY
Why do you propose this?:
Why should we support this?:

HOW
Will this be: Individual actions collectively or A Group effort?
Will this require a specific work group(s)?:
If so, which?:
How do you suggest we accomplish this proposal?:


For example:

Proposal for GA Consensus

WHAT
Your Name: Mandy
GA Date: 11-07-11
What is your concern: The Facebook Page is hard to find and keep track of.
What is your solution: Make a "group" facebook page

WHY
Why do you propose this?: The page as it is now must be searched for to see most updates. If this page were made into a group page, it could be featured on the left side of each members home-page on facebook making keeping up with it one-click easy. Additionally, it makes sharing clips, images, news, etc easier because the "share" link allows you to choose sharing it on your own wall, a friends wall, or a specific group. Currently we cannot use this feature to share on the fan page, we have to copy and paste an external link. Again, looking to make things easier.
Why should we support this?: The easier it is for interested parties to see what we're doing, get notifications of our events, and see how frequently we are active the more likely they are to get involved themselves.

HOW
Will this be: Individual actions collectively
Will this require a specific work group(s)?: Yes
If so, which?: Web group would need to make the group page and each of us would need to become members.
How do you suggest we accomplish this proposal?: Make the group with the same name as the fan page, then post a link to the group page ON the fan page so each of us can become members and start posting updates.

[Mireille]

I like it! We must stress that these items must be addressed/answered in the proposal before we will present it at the GA. If the facilitator sees that the proposal is not answering these questions, don't present it! It needs to go back to the originator until complete.

Case in point: the proposal to change the location of the GA. It had no suggestion for a location. This created confusion, frustration and chaos in trying to reach consensus and thus a waste of time. It was an open ended suggestion that required discussion first, either within the forum or within the parameters of a working group to address the issues of weather, time, participation, etc. This was not a proposal ready for the GA to consider.

Maybe we need a proposal reviewer, clear on the goals, at the GA's. Perhaps one of the moderators or the stack taker? The proposal template should be available for those wishing to make a proposal to facilitate this process, instead of having random pieces of paper which may or may not answer the appropriate questions.

[Solus Hospes]

I agree, Mireille. Do you think maybe there's a place on the website to offer the form? Perhaps under the part saying anyone is welcome. Perhaps a line on if they have suggestions for progress, to utilize our proposal form to make sure all the appropriate questions are answered. Maybe offer that any moderator/facilitator/minute taker can help if they have questions. -throwing out ideas-

[James]

This thing is awesome! And, even if it doesn't get used at GA, I think it should still be available so people can fill it in beforehand to help organize their proposals. A proposal reviewer is a good idea as well. Actually what we need is a facilitation work group to focus on making sure GAs function efficiently, and stuff.

[evanne]

Maybe just a GA workgroup to suggest ways to refine the process and to train all the people to keep them running. And they could look for a good space as a starter project.

[Mireille]

Yes, we can add the form to the website. My initial instinct is to add it as a pdf file. Any other suggestions? A google doc?

[evanne]

I will make a version that will print double sided GA process/proposal suggestion page. I can send it as an image or pdf or both.

[Mireille]

Love you, evanne! Either format works great for me, but I will venture that an image is more convenient, in case members are not as comp savvy, don't have pdf viewer installed, etc.

Do you have my email address? Please send it to me when ready.

[evanne]

i.imgur.com/VopUF.png

(edited by Mandy: Made the image a url instead so it doesn't make the forum page too big and cause double scrolling. Just click for the full size and print as needed. )

[Mireille]

Lovely. Thanks!

[evanne]

Np! Happy to know it's helpful. A good friend gifted me with publisher specifically for Occupy usage, lol. I am gonna put this in the flyer thread in Media when I get home from band practice.

[Mireille]

Done! Added to the website here: occupymelbournefl.wordpress.com/general-assembly/

Will post link in FB next...

[Solus Hospes]

Thank you guys! <3

[Solus Hospes]

It occurred to me that it would be helpful to run the GA in tandem with the minutes or vice versa so things aren't changing per meeting. With that in mind I decided to copy the minute template and offer it here also so that we can use it as a guide to keep us on point.:

Occupy Melbourne (DATE) GA Minutes

“Summary of the GA gets typed and put here after the GA and before it gets posted to the MB.”

Date:
Time:
Location: The Sun Shoppe Café (540 E New Haven –aka 192- in Downtown Melbourne, FL)
Facilitator:
Attendance:

Introduction to the GA:
(Review of the GA process -see hand out, select minute takers and moderators)
Minute Takers: 2 ()
Moderators: 2 ()
Stack Mod: 1 ()

General Announcements [time frame]

• announcements listed
  

Local Occupy Updates:

• Updates listed
  

Working Group Reports/Updates:

• Direct Action:
  
• Legal:
  
• Materials:
  
• Media:
  
• PeaceKeepers:
  
• Web:
  

Old Business [time frame]
Old Proposals:

1. Tabled last meeting: “Proposal here”
Current work/resolution here


New Business [time frame]
Proposal: “Proposal written here”
Concerns: discussion and concerns voiced written here.
Consensus: consensus result and details written here.


Recess [15 min]


New Business cont. [time frame]
Proposal: “Tabled proposal before the recess here”
Amendments: new solution to prior objections here.
Consensus: new consensus result and details written here.

Final Announcements [Time Frame]

• announcements listed
  
• Thank the Host!
  
• Clean-up after ourselves.
  

Open General Stack (time permitting) [time frame]

• Peoples comments/voice/discussions listed here per topic.
  

I hope this is helpful. Also, the only work groups listed are those with a Facilitator to speak for the work being done in that group.